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Ambassador Programme Terms and Conditions

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Introduction

Study Dunedin Ambassador Programme 2025 (the Programme) aims to help encourage international students to select Dunedin as the place they study abroad. The Programme includes:

(i) scholarships for five individuals worth $1000 each which must go towards school related fees; and

(ii) VIP experience to help students have a positive experience during their time in Dunedin (e.g., a welcome morning tea, fun activities through the year, some discount vouchers for local services, and personal support from Study Dunedin to expand network). *Note Dunedin City Council (the DCC) are still working through the exact package making up the VIP experience, but the above descriptions are examples of what the VIP experience could include (VIP experience).

Japan is one of Dunedin’s focus markets for international education. The DCC is inviting Japanese students to apply for the Programme.

Selection Criteria

To be eligible for the Programme, applicants must:

  • Be accepted for a place of study at a Dunedin secondary school (years 10, 11 ,12, 13) in 2025.
  • Be a Japanese citizen who normally has had a domicile or residence in Japan.
  • Be intending to study at a school in Dunedin in person throughout the duration of their studies of at least one year (or four school terms).

Note: a successful applicant cannot apply for a place in the Programme in subsequent years. All current students who meet the criteria are eligible to apply if they are enrolled in Dunedin until June 2025 (or longer).

The awarding to an applicant for a place in the Programme (recipient) is at the absolute discretion of the DCC and no further correspondence will be entered into. A recipient cannot apply for a place in a subsequent year for another ambassador programme.

Conditions

  • Five scholarships may be awarded annually.
  • Applications can be submitted by students prior to receiving an enrolment confirmation at a Dunedin Secondary School however, shortlisted applicants must provide evidence of their confirmed enrolments at a Dunedin Secondary School prior to receiving the Programme benefits. Failure to provide the above evidence can result in withdrawal of an offer to participate in the Programme.
  • The DCC may choose not to offer the Programme or award a scholarship in any given year if the calibre of the applicants does not meet the required standards, even if this decision is made after the application date for the Programme has closed.
  • The DCC may, at any time, suspend or terminate the Programme, scholarship, or require the forfeiture of such proportion of the Programme and VIP experience as the DCC may determine, if it is not satisfied that the recipient is not enrolled and studying full-time, or if the recipient has brought any related aspect of the Programme into disrepute.
  • The recipient grants the DCC permission to contact them by email.
  • If, during the tenure of the Programme, a student withdraws their involvement in the Programme or their Dunedin secondary schooling, entitlement to the Programme participation will be cancelled. Liability for relevant fees met from the Scholarship may be reinstated and those fees recovered from the recipient at the DCC’s sole discretion.
  • If the recipient is not able to commence their study by the enrolment date stated in a document confirming their enrolment, the scholarship is no longer valid. If the recipient's enrolment is moved to a subsequent start date, they will be reassessed for the scholarship to ensure they are still eligible at the DCC’s sole discretion.
  • Any variation or exemption of these Terms and Conditions must be approved by the DCC.

Roles and Responsibilities

The DCC will:

  • Select successful applications and inform applicants of outcome;
  • Send relevant acceptance documentation to the recipient;
  • Coordinate marketing activities with the recipients;
  • Award scholarship worth $1000 each towards school related fee;
  • Coordinate VIP experience;
  • Monitor the recipient’s progress and programme completion in the year the scholarship was awarded for; and
  • Issue a certificate as an ambassador of Dunedin city at the end of the Programme.

The Recipient will:

  • Communicate with the programme organiser at DCC, school international directors and/or other staff on required basis.
  • Agree to respectively represent their school, the city, and the Programme as an ambassador.
  • Be fully engaged and participate in the Programme.
  • The recipient agrees to their award of a scholarship being noted in the annual Study Dunedin record and being disclosed to third parties for purposes reasonably connected with the Programme.
  • Agree to these Terms and Conditions.
  • Participate in an experience survey at the conclusion of the Programme.

Scholarship Value and Payment

  • One scholarship per recipient may be awarded for a one-year term. The scholarship is a one-off payment towards school related fees to the maximum value of $1,000.
  • The payment of the scholarship is normally made directly to the recipients’ school in Term 1 as a contribution to school related fees.

Health and Safety

  • “VIP Experience” organised by the DCC may include physical activities which involve some risks and personal danger. In order to take part in activities, the recipient confirms the following:
  1. Participating in activities may involve travel on public and private roads, by air, on or over water bodies, and outdoor and/or physical activities. The hazards include but are not limited to vehicle, boat and/or air traffic, actions of other participants or the general public, weather conditions and my physical and mental state of health.
  2. The recipient is required to abide by the health and safety instructions provided by activity organisers and providers and, to the extent allowed by law release the DCC, the partners and sponsors from any liability for any injury, damage, or loss (whether direct or indirect) incurred from or as a result of participation in activities.
  3. The recipient confirms they are fit and well enough to participate in the VIP experience activities and that they agree to proactively inform the DCC of any concerns and requirements prior to accepting participation including phobias, cultural needs, and physical ability.
  4. The recipient agrees to participate in activities at their own risk.
  5. The recipient agrees to give consent to the DCC to contact their emergency contact in an event of a medical necessity and give consent for the disclosure of personal medical information to their emergency contact.

Promotion

  • The DCC will promote the Study Dunedin Ambassador Programme in appropriate media in Dunedin, throughout New Zealand and with overseas international education agents as appropriate, and within Study Dunedin marketing material which includes brochures, website and display materials. Other promotional activities may include but are not limited to participation in interviews, promotional videos, written surveys, etc.
  • All recipients must agree to be available to the DCC for promotional purposes and confirms the following:
  1. The recipient agrees to the use of any photos or videos/digital footage of them for the promotion of the Programme, the destinations, partners, and operators visited.
  2. By taking part in the Programme, the recipients authorise the DCC the right to take, make and use my photo, video, name, and/or profile of me (material) to promote Dunedin as a destination.
  3. The recipient agrees that materials obtained in relation to the Programme and activities may be shared to third parties for marketing and public relations purposes; these materials will remain the property of the DCC.
  4. The recipient agrees with all Terms and Conditions stated in Agreement for Individual Talent/Business Release - Dunedin City Council.

Timing

Applications must be received via the online application process (available through the Study - Ōtepoti | Dunedin New Zealand website) by the due date of the 30th of November 2024. Late applications will not be accepted.

The successful recipients will be contacted by the DCC in early 2025.

Validation

The award of a place in the Programme shall become void within two weeks after receiving official advice unless the recipient completes and forwards the acceptance along with a proof of enrolment at Dunedin Secondary School for 2025.

Privacy Statement

  • The DCC collects personal information, including your name and contact information to process the application. Besides the programme organisers, the DCC only share relevant information as required with other partnering organisers strictly for the purpose of organising the Programme.
  • The provision of your personal information is optional, however, should you choose not to provide the required information, you will be contacted to discuss your application.
  • The DCC will collect, use, and store your information in accordance with the Privacy Policy, which can be found at www.dunedin.govt.nz/privacy-policy.
  • You have the right to ask for a copy of any personal information the DCC holds about you, and to ask for it to be corrected if you think it is wrong. If you would like to ask for a copy of your information, or to have it corrected, please contact us at privacy@dcc.govt.nz.

General Wavier

The recipient must agree with the following:

  • To the maximum extent allowable by New Zealand law, the DCC and associated partners are not liable for any injury, damage, or other additional costs that I incur.
  • Any matter related to the Programme and/or these Terms and Conditions will be governed by New Zealand law; are therefore subject to the exclusive jurisdiction of New Zealand courts.
  • Except as expressly permitted by law, if the recipient provides false information, withholds relevant information, or does not advise of any new relevant information, and that if the recipient does not comply with the Terms and Conditions, their participation may be cancelled.
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